Support e-discovery and retrieval requests
Email Archiving
Email archiving helps organisations retain, search, and manage messages without relying only on user mailboxes or local storage. A well-planned archive supports information governance, e-discovery, operational retrieval, and mailbox management while giving the right people controlled access to historic communications when they need it.
Archive Benefits
Managed email archiving for retention, search, mailbox management, and e-discovery needs.
Reduce pressure on mailbox storage
Retain messages in line with policy
Give administrators controlled search capabilities
Controls To Consider
Controls should be proportionate to risk, straightforward for users, and manageable by the team responsible for them.
Cloud email archiveRetention policy supportOutlook access optionsAdministrator search and reporting
Archive Planning Questions
A useful archive should be shaped by policy, retrieval needs, security, and the people who need controlled access.
Who needs to search the archive?
Most organisations need different permissions for administrators, HR, finance, legal matters, and day-to-day mailbox users.
How long should messages be retained?
Retention should reflect the organisation's legal, contractual, operational, and information-governance obligations.
Can it reduce mailbox pressure?
Yes. An archive can preserve access to historic messages while helping manage the size and performance of live mailboxes.
Protection Outcomes
Important points to consider when reviewing this area for your organisation.
- Encrypted archive storage
- Fast search and retrieval
- Mailbox management support
- Compliance-focused retention